About Talentbank:

At Talentbank, we are dedicated to creating a robust recruitment ecosystem. Our vision is to elevate the skills of talents across the market, with the aim of significantly reducing Malaysia's unemployment rate. By introducing a groundbreaking approach, we strive to seamlessly link outstanding employers with top-tier candidates. Our track record speaks volumes: countless employers have found exceptional employees through our vast network, spanning over 100 Private & Public Universities, and HR Leaders in Malaysia.

Job Summary:

The Group Project Secretary provides administrative and strategic support for projects involving government, universities, and partners. Responsibilities include calendar management, drafting correspondence, maintaining documents, and ensuring regulatory compliance. The role involves coordinating events, preparing materials, and managing logistics. The secretary assists with project planning, budget tracking, and scope management, while also supporting research, strategy development, and identifying funding opportunities. Effective communication and collaboration across departments are essential to ensure successful project execution and strengthen relationships with key stakeholders.

Key Responsibilities (including but not limited to):

• Secretary Support: Provide comprehensive administrative support, including calendar management, Responsible for drafting and reviewing emails to ensure timely, accurate, and professional responses. Handle correspondence and maintain organized document management systems to uphold efficiency and professionalism in all tasks.

• Liaison with University and Partners: Possess good Public Relation (PR) skills when assisting top management in building and maintaining relationships with government, universities and painters. Coordinate meetings, follow up, and ensure compliance with regulatory requirements.

• Event Coordination: Prepare agendas, briefing materials, and reports. Coordinate all logistical arrangements, ensuring comprehensive information is readily available. Organize and manage events, handling invitations, RSVPs, and all associated details to ensure successful execution.

• Project Management: Assist in planning, executing, anal monitoring collaboration on projects with government, universities, and partners to ensure projects are completed on time and within scope. Additionally, track and manage budgets to ensure accurate reporting and adherence to budget constraints.

• Strategic Support: Assist in developing strategies to strengthen relationships with government and university partners. Conduct research on relevant topics, policies, and industry trends, providing summaries and reports to support decision-making.

• Communication and Reporting: Facilitate effective communication within the organization, ensuring relevant information is disseminated promptly. Coordinate with other departments as needed.

• Professional Development: Stay informed about developments in government policies and build a professional network to enhance the organization‘s relationships with government, universities, and partners.

• Funding and Grants: Assist  in identifying and developing collaboration opportunities with government and universities. Identify funding opportunities and prepare grant proposals for collaborative projects. Coordinate with relevant parties to ensure successful application and management of funds.

• Cross-functional: Work closely with other departments to ensure all tasks are delivered efficiently.
  
  

Qualifications

• Pursuing a degree in human resources, business, psychology or a related field. Relevant coursework or certifications in event planning can be advantageous.

• Strong organizational and time management skills to handle multiple tasks and meet deadlines.

• Excellent communication skills, both verbal and written, to effectively interact with team members, clients, and vendors.

• Attention to detail and ability to work with precision in planning and execution.

• Proficiency in computer applications such as spreadsheets, word processing, and presentation software.

• Familiarity with job portals or platforms is a plus.

• Creativity and problem-solving abilities to handle unexpected challenges.

• Ability to work well in a team environment and collaborate with diverse individuals.

• Flexibility and adaptability to handle dynamic change and work under pressure.
  
  

Benefits:

• Competitive compensation package (Basic Salary + Parking Credit).

• Other allowances where applicable (Petrol, toll, meals, etc.).
  
  

Comprehensive fringe benefits:

• Healthcare and wellbeing packages (medical, dental, optical etc.)

• Employee wellness initiatives (trips, gatherings, dinners etc.)

• Annual leave, sick leave, emergency leave provided (determined by length of service)
  
  

Professional Growth & Career Advancement:

• Opportunities for career advancement and promotion.

• Develop expertise in administrative management, event coordination, and professional communication.

• Build valuable relationships with government bodies, universities, and external partners, enhancing networking opportunities.

• Acquire skills in regulatory compliance, budgeting, and strategic partnership development.
  
  

Office Environment:

• Open concept workstation

• Opportunity to contribute directly to the company’s growth and success.

• Fast-paced and dynamic environment.