Hiring Now: Event & Exhibition Executive

About Talentbank:

At Talentbank, we are dedicated to creating a robust recruitment ecosystem. Our vision is to elevate the skills of talents across the market, with the aim of significantly reducing Malaysia's unemployment rate. By introducing a groundbreaking approach, we strive to seamlessly link outstanding employers with top-tier candidates. Our track record speaks volumes: countless employers have found exceptional employees through our vast network, spanning over 100 Private & Public Universities, and HR Leaders in Malaysia.

Job Summary:

The Event & Exhibition Executive plays a crucial role in ensuring that events are executed seamlessly, providing attendees with a positive experience and meeting the event's objectives. The position requires strong organizational skills, attention to detail, effective communication, problem-solving abilities, and the ability to work well under pressure.

Key Responsibilities (included but not limited to):

• Pre-Event Planning: Collaborate with event planners and stakeholders to understand event objectives, requirements, and expectations.

• Assist in developing event plans, timelines, and budgets.

• Source and negotiate contracts with vendors, suppliers, and service providers, including venues, catering, audiovisual equipment, transportation, and more.

• Coordinate with various teams to ensure the availability of required resources and equipment.

• Conduct site visits to evaluate potential event locations and ensure they meet the event's needs.

• Logistics Management: Manage and oversee logistical details such as event setup, decorations, seating arrangements, and signage.

• Coordinate with vendors to ensure timely delivery and setup of equipment and materials.

• Develop contingency plans for potential logistical issues or emergencies.

• On-Site Execution: Supervise the setup and teardown of event spaces, ensuring they are visually appealing and functional.

• Coordinate with event staff, volunteers, and contractors to ensure they are aware of their responsibilities and tasks.

• Manage event registration and attendee check-in processes.

• Oversee the flow of the event to ensure sessions, presentations, and activities run smoothly according to the schedule.

• Client and Stakeholder Communication: Maintain regular communication with clients, stakeholders, and vendors to provide updates on event progress and address any concerns.

• Ensure that all parties involved are well-informed about event logistics and changes.

• Post-Event Activities: Evaluate the event's success by gathering feedback from clients, attendees, and stakeholders.

• Analyze event data, such as attendance numbers and participant feedback, to identify areas for improvement.

• Create post-event reports outlining key statistics, successes, and areas that could be enhanced.

• Budget Management: Monitor event budgets and expenses, ensuring they stay within the allocated limits.

• Keep track of invoices and financial documentation related to event expenditures.

• Problem Solving: Address any unexpected issues or challenges that arise during the event, such as technical glitches or changes in schedule.

• Make quick decisions to resolve problems and minimize disruptions.
  
  

Requirements:

• Diploma/Bachelor’s degree in event management, marketing, business, or related field. (Relevant experience can be considered in lieu of a formal degree.)

• Must be able to work in weekend (Depending on activity and events planned)

• Strong organizational and time management skills to handle multiple tasks and meet deadlines.

• Excellent communication skills, both verbal and written, to effectively interact with team members, clients, and vendors.

• Attention to detail and ability to work with precision in planning and executing events.

• Basic financial and budgeting skills to assist in managing event finances.

• Proficiency in computer applications such as spreadsheets, word processing, and presentation software.

• Familiarity with event management software or online registration platforms is a plus.

• Creativity and problem-solving abilities to handle unexpected challenges.
  
  

Benefits:

• Competitive compensation package

• Basic Salary + Parking Credit

• Other allowances where applicable (petrol, toll, meals etc.)

• Performance based bonuses and sales commissions available

• Comprehensive fringe benefits 

• Healthcare and wellbeing packages (medical, dental, optical etc.)

• Employee wellness initiatives (trips, gatherings, dinners etc.)

• Annual leave, sick leave, emergency leave provided (determined by length of service)

• Professional growth 

• Career advancement and promotion opportunities.

• Support for attending function related seminars, courses, events etc.

• Exposure to digitization through exploration of various softwares. 

• Office Environment

• Open concept workstation

• Opportunity to contribute directly to the company’s growth and success. 

• Fast-paced and dynamic environment.